Digital & electronic signatures solutions enhance business processes, through the making and saving of more money.

The downturn in the economy has businesses of all sizes thinking how they could enhance their efficiency and cut costs, without damaging their business results in today’s business environment. We, at xyzmo SIGNificant believe that in these tough times businesses could extremely streamline their processes by embedding electronic signature solutions, to sign documents without using any paper, thus enable a TRUE paperless workflow.

Most of the companies today, automate their business processes and document workflow procedures, leaving the approval stage the only component that requires the need of paper. Digital and electronic signatures replace the concept of traditional paper-based signing with an electronic one. Signing the original electronic document saves companies on labor, faxing, mailing and archiving costs. Lost documents or missing signatures are a thing of the past, as after the signing process ends, all documents are immediately available for archiving or further processing. Additionally, digital signatures safeguard electronic documents and files by allowing the authentication of the signatory and verification of the original document. By embedding these solutions in their business, companies will no longer need to print documents and brake the electronic document cycle solely for the purpose of capturing a handwritten signature, therefore establishing a fully digitized process.

When considering the operational overhead of paper-based processes, the cost of each document becomes fairly high. From the experience we acquired in xyzmo SIGNificant, we learnt that the simple step of embedding an electronic signature solution enables business to achieve two important goals, which are making and saving more money, resulting in a better bottom line with a quick and proven ROI.

Benefits making the achievement of these goals possible

• Reducing operational & back office overhead – there is no need to perform paper-related tasks such as printing, scanning, faxing and shredding as the business processes become paper-free. In addition, all documents are available to the back office systems for real-time decision making and for immediate electronic archiving, eliminating cases of document loss or duplication and missing signatures.
• Increasing security and reducing fraud – Once the document is signed electronically, security increases. The integrity of the content is guaranteed and if requested, enabling real-time dynamic verification of the handwritten signature against a pre-defined biometric profile.
• Doing more business by closing more deals faster – the electronic signature helps accelerating turnaround times by reducing customer waiting periods and avoiding searching for contracts or forms, while customers are waiting. Therefore more customers can be served by enabling a rapid and efficient workflow.
• Drive customer satisfaction and retention – by embedding a handwritten electronic signature solution, which requires no changes in customers’ habits. The customers continue to sign like they always did, but with a distinct advantage of an improved experience, thanks to reduced waiting times and the convenience of remote and secured document handling.
• Improved legal compliancy and limited liability - the electronic signature is added into the document the same way as signing a paper, but reduces the probability of document forgery, as any manipulation within the document will result in invaliding the signature.
• Increasing revenue by having more time available for up/cross selling – the usage of electronic signatures dramatically increases the efficiency of sales/consulting staffs and reduces processing times, leaving more time for up/cross selling.

Many companies already realized that going paperless with electronic signatures is an important step towards success in a tough economy. Most of them have already implemented sophisticated document management and other solutions. Thanks to the complete xyzmo SIGNificant’s signature solutions it is very easy and convenient to enhance this existing infrastructure with all the necessary functionalities for a total paperless process. The combination of the existing infrastructure with the xyzmo SIGNificant suite is an optimal alternative to paper-based processes, as they minimize signature fraud and reduce paper related costs and labor, resulting in increased efficiency of business processes.

Beyond the possibility of capturing a handwritten signature by using a broad range of signature capturing devices from various manufacturers, also smart-cards, tokens and software certificates are supported. Given the high scalability of the SIGNificant Server ^[1], millions of electronic signatures can be generated automatically and verified every hour also in mass signature processes, enabling companies to realize a TRUE paperless environment. They can verify all incoming electronically signed documents and use handwritten signatures, smartcards or software certificates for the approval processes. Acquiring additional data in order to complete a form can be done simply by scanning or swiping a credit card or driver’s license or via a soft keyboard displayed on the signature pad. All documents can be converted into secure PDF files or into protected xml files. And last but not least, companies can launch a verification service ^[2]for the use of their external partners, with which they can verify if a received document is the original one with only one mouse-click.

For more information on xyzmo SIGNificant’s digital & electronic signature solutions, please visit our website at: http://www.xyzmo.com ^[3]